Welcome, Moderators!

• Thank you for your vital contribution to the IGO.
• Your role is key to a smooth, fair, and efficient online judging process.
• This briefing will guide you through your responsibilities for the live Zoom sessions.

Getting Ready: Before the Day Begins

Technology Readiness

• CRITICAL: Test your computer’s microphone thoroughly.
• CRITICAL: Test your computer’s camera thoroughly.
• Ensure a stable internet connection.
• Familiarize yourself with the basic Zoom functions you'll be using.

Going Live: Starting Your Session

• Start your assigned Zoom session at the designated time.
• Activate Waiting Room:
  • This is essential for controlling entry.
  • If not active by default, enable it immediately.

Welcoming Participants: The Entry Process

• Follow the Schedule: Admit projects strictly according to the provided Projects Timeline.
• Check Display Names:
  • Required Format: "IGO reference number - First Name"
  • Example: "IGO26-010058-John"
• Action: If incorrect, politely ask the student to rename themselves before admitting them from the waiting room.

Verification & Record Keeping

• Verify Details:
  • Cross-check student name(s) with your list.
  • Confirm the correct number of students per project.
• If Correct: Tick off names on your list.
• If Discrepancies:
  • Do NOT admit immediately if unsure.
  • Make clear, detailed notes (e.g., wrong name, unexpected number of students).
  • These notes are crucial for reporting.

Judging Session Participants

• Students ONLY: Only registered student participants are allowed in the judging session.
• No Supervisors: Politely inform any supervisors in the waiting room that they cannot join the judging session itself.
• Maintain focus on student presentations.

Keeping Things on Track

• Monitor the session time based on the Projects Timeline.
• 10-Minute Reminder: Politely and clearly remind judges when there are 10 minutes remaining for the current project's allocated time.

Between Sessions: Judge Evaluation & Next Steps

• Judge Evaluation (4-5 mins): After a team finishes, judges will have ~4-5 minutes for evaluation.
• Your Role During Evaluation:
  • Prepare for the next session.
  • Consult your timeline.
  • Admit the next student team from the waiting room into the main session promptly.
  • Ensure a seamless flow.

Quick Recap: Your Core Responsibilities